The Act on the automation of the activities of the entities executing public tasks (Act from February the 17th, 2005; Journal of Laws N. 64, item 565, with amendments) imposes requirements concerning the computer systems used by public entities. It also imposes an obligation to ensure electronic access to information gathered in public registers. Moreover, the Act allows the exchange of documents necessary to address the issues being a part of the activity of the public entities by using the data storage media or other means of electronic communication.
In order to exercise the obligations stemming from the preceding Act, the Inspector General for the Protection of Personal Data introduced the computer system called "Electronic platform of communication with the Inspector General for the Protection of Personal Data" (E-GIODO).
The execution of the E-GIODO project is possible thanks to the European programme "Operating Sectoral System- The Improvement of Competitiveness of the Enterprises, years 2004-2006". The E-GIODO system is introduced within the scope of activity 1.5 of the aforementioned programme aimed to develop a system enabling entrepreneurs to gain on-line access to information and public services. This activity is about to ensure the development of entrepreneurship and new technologies through the reinforcement of business institutions.
E-GIODO system ensures:
1. The open register on the Internet
The E-GIODO system ensures electronic access to the information included in the open files register conducted by the Inspector General for the Protection of Personal Data. So far, the Inspector General for the Protection of Personal Data has been in charge of the national files register using exclusively the central computer system installed in the Bureau of the Inspector General. The right to consult this register was guaranteed for everyone, however only on the spot (in the Bureau of the Inspector General) and using the computer intended specially for this activity. Soon, the access to the data collected in the register will be provided to everybody via the Internet. It will be possible to search for personal data by means of various criteria like the name of the file, the name of the data controller or its seat.
2. The notification of data filing system to registration and its update via the Internet
The implementation of the E-GIODO system enables as well to notify the data files to registration and to update them via the Internet. So far, the notification of data files to registration and update of the notified data was conducted exclusively in the form of the documents on paper.
The notification form can be filled in with the help of the special programme installed on the website of the Inspector General www.giodo.gov.pl which, by means of the system of hints and suggestions, will minimise the risk of wrongfully filling in the form by the applicant. Then, the applicant will have the possibility of sending the notification via the Internet, on the condition that he/she has the electronic specimen signature, if not there will always be the possibility to send the printed version of the notification via regular mail.
The E-GIODO system is aimed to facilitate the communication with the Inspector General for the Protection of Personal Data. Because of this system, everyone will be able safely handle the issues safely which currently require traditional forms of correspondence or, in the case of the access to the files register, the personal contact, which can be difficult for those who live relatively far from the seat the Inspector General. Moreover, the provided help in the fulfilment of the notification form to register data files will, apart from facilitating the task to the applicants, reduce the number of errors in the applications which make it necessary to conduct the explanatory proceedings- and that can influence the effectiveness of the work carried out by the Bureau of the Inspector General.